Maintenance Administrator at Bidvest Bank

  • Administrative Jobs In South Africa
  • Full time
  • 2 months ago
  • South Africa
  • Salary Rand 18000-20000 / Monthly
  • Shift Full Time
  • Job Qualifications Bachelor’s Degree
  • Number of vacancies 3 openings
  • Job experience 2 years
  • Job level Officer

Job Description

Bidvest Bank invite suitably qualified and experienced candidates for the position of Maintenance Administrator to join our dynamic team.

Duties & Responsibilities

The successful applicant will be responsible for but not limited to the following job functions:

What you’ll do

Cost Containment

  • Scrutinizing quotes and resolve anomalies
  • Evaluation of repair quotes to ensure costs within scope of work and market related
  • Manage and control maintenance spend by managing burn rate reports
  • Expense management

External customer relationship
Internal customer satisfaction

Customer Relationship

Customer Complaints

  • Client requests to be met timeously and reaction times met.
  • Turnaround times met with positive attitude, compassion and willingness to assist.
  • Promote harmony within team by leading by example
  • Ad-hoc customer visits to establish fleet performance (3 visits/month)
  • All complaints to be logged and resolved within 48 hours

Vehicles maintained according to OEM`s standards.

Fleet availability and serviceability

Incidents: Processes and workflows

Accident repairs and EOC

Fleet audits

New vehicle inspections

Re-Bill Authorizations
Project Management

MIS (Management Information)

Health and Safety

Month End Processes

  • Attend to service due and COF reports. Ensure all client and supplier queries with regards to repairs and maintenance of the fleet are attended promptly
  • Undertake vehicle inspections at service providers to monitor work being done and ensure minimum downtime of vehicles.
  • Scrutinise quotes and invoices for accuracy.
  • Negotiate lowest labour rates and scrutinise workmanship and output of services rendered.
  • Manage all incidents in the Branch. Incidents to be kept to a minimum. All incidents to be resolved timeously according to SLA.
  • Inspect vehicles after being repaired at panel beaters for quality workmanship and EOC process.
  • Manage the EOC process and do stock control audits.
  • Complete Fleet audits for corporate and parastatal customers as and when required.
  • Inspect new vehicles for correctness prior to delivery to customer.
  • Constant follow up on outstanding re-bills – no outstanding re-bills >30 days.
  • Manage any ad hoc projects as per request from Technical Specialist and ROM
  • Compile monthly reports on vehicle breakdowns/inspections/evaluations for the branch.
  • Capturing of VIR documents timeously and correctly
  • Responsible for OHS Act compliance within area of responsibility.
  • Responsible to collate hours for all MHE units.
  • Undertake stock count at service providers and in the branch.

Dependability, Quality



Enthusiasm and co-operation

Job Knowledge
– Adhere to company procedures, manage emotions, time keeping and be a team player. Error free administration

  • Show interest, show willingness to assist others. Accept constructive criticism. Have passion and motivation.
  • Attend training sessions.

Outline The Requirements

Required Knowledge and Experience

We pride ourselves with having the best people, which are our most important assets. Our company has been recognized for having the highest ethics and strives for excellence through distinctly higher standards than the norm.

We therefore urge only candidates with these unique requirements and experience to apply for this stimulating position.


  • Matric
  • Qualified Artisan (Petrol/Diesel)
  • Diploma in Road Transport or Logistics
  • Tertiary Technical Qualification


Sound vehicle technical and maintenance knowledge

  • Road Traffic Act and regulations

Knowledge, Skills and Abilities Required (Competencies & level of competencies)

  • Excellent technical knowledge of Light, Medium and Heavy Commercial Vehicles and Material Handling Equipment
  • Negotiating skills
  • Liaison skills at a high level
  • Ability to make important technical related decisions
  • Control and manage flow of work
  • Energetic – get involved in the job and meet objectives
  • Analytical – pay meticulous attention to detail
  • Discipline – meet deadlines
  • Resilient – manage pressure, adaptive to a changing environment
  • Optimistic and cheerful – working with a team one needs to remain bright and cheery and encourage innovation and forward thinking
  • Incumbent to exercise judgement within defined parameters
  • Great interpersonal skills
  • Computer literacy skills
  • Good knowledge of FML service, legislation, policies and procedures
  • Ability to manage pressure on a day-to-day basis
  • Excellent communication skills (both verbal and written
  • Good knowledge of Health and Safety Act

Both office bound and travel to customers and suppliers within area of responsibility

Desired Skills:

  • Mechanical
  • Inspection
  • Customer Skills
  • Maintenance Administration
  • Fleet Administration
  • Admin Duties
  • Telephone Skills
  • Time Management
  • Organised
  • Teamwork
  • work independently



How to apply: Interested and qualified? Visit Bidvest Bank on  South Africa

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