Junior Compliance Officer at TB HIV Care

  • Accounting Jobs In South Africa
  • Full time
  • 3 months ago
  • South Africa
  • Salary Rand 30,000 / Monthly
  • Shift Full Time
  • Job Qualifications Bachelor’s Degree
  • Number of vacancies 2 openings
  • Job experience 2 years
  • Job level Officer

Job Description

TB HIV Care suitably invites qualified and experienced candidates for the position of Junior Compliance Officer to join our dynamic team.

Duties & Responsibilities

The successful applicant will be responsible for but not limited to the following job functions:

What you’ll do

Financial Reporting

  • Work directly with the Grants and Compliance Manager to coordinate reporting, audit responses, and other grant-related activities
  • Provide direct assistance to the Grants and Compliance Manager in the formulation and implementation of relevant organisational policies and procedures
  • Develop and update appropriate templates to assist sub-awardees reporting
  • Complete compliance checklist on sub-awardees reporting
  • Prepare payment requisitions linked to sub-awardees
  • Compile and analyse sub-awardees expenditure on a monthly basis
  • Prepare the management pack for sub-awardees on a monthly basis for review
  • Prepare and review journal entries linked to sub-awardees
  • Ensure reconciliation of sub-awardee theoretical cash reconciliation balance to the underlying accounting system performed on a monthly basis

Budgeting

  • Serve as a resource during the annual budget processes including support to ensure the finance system is updated
  • Assist with review sub-awardees budgets for compliance
  • Initiate and process redirections and prior approvals linked to sub-awardee budgets

Contracts and Grant Management

  • Assist with analysing, interpreting and applying federal, state, local government, and private funders’ statutes, rules, and regulations regarding grant administration and implements related organisational processes
  • Serve as a resource for programmatic staff during the project development process focusing on allowable expenditures and the project budget
  • Summarise key areas of contracts and grants and updates the deliverables calendar
  • Prepare contracts and contract amendments relating to modifications for sub-awardees as required

Compliance Monitoring and Support

  • Conduct detailed monthly reviews and audits of sub-awardees progress against contracted requirements and financial documents
  • Document and produce reports and letters relating to sub-awardee performances
  • Perform site visits and conducts ad hoc verification on sub-awardees
  • Provide capacity building and support to sub-awardees as required
  • Stay up to date with funder rules and regulations and monitors compliance with the rules
  • Initiate and administer the close out process when applicable
  • Support the development and maintenance of policies and procedures

Administration

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  • Ensure compliance with funder requirements regarding disbarred vendors, purchasing regulations, equipment inventory, and closing documents
  • Oversee the filing system for retention of manual records as well the electronic filing system on SharePoint
  • Ensures that budgets, reports, forecasts or presentations are prepared in the required templates and are quality controlled
  • Ensures that rules and regulations are appropriately incorporated into budgets and that adherence is maintained within the organisation
  • Perform other duties as assigned

Stakeholder engagement

  • Builds and maintains relationships with external stakeholders (funders, auditors, sub-awardees etc.)
  • Maintains and builds productive relationships with internal stakeholders

People Management

  • Planning, assigning, and directing work, where applicable
  • Ensure staff timesheet and leave is managed, where applicable
  • Engage in the performance review process and provide performance feedback, where applicable
  • Ensure that employees are adequately rewarded and disciplined, where applicable
  • Ensure timeous resolution complaints and resolving problems

Skills and Competencies   

  • Proficient in Word, PowerPoint, and Excel (formulas, pivots, charts)
  • Good understanding of statutory laws of South Africa
  • Excellent ability to compile detailed reports
  • Must be able to manage sensitive documents and function effectively in a fast-paced environment.
  • Good level of written and oral communication skills
  • Very good ability to work independently and as a team player
  • Good problem-solving, negotiation, and conflict handling skills
  • Efficient self-motivated team player and ability to work under pressure and meet deadlines

 Required Knowledge and Experience

We pride ourselves with having the best people, which are our most important assets. Our company has been recognized for having the highest ethics and strives for excellence through distinctly higher standards than the norm.

We therefore urge only candidates with these unique requirements and experience to apply for this stimulating position.

  • Degree in finance or accounting; or Diploma in finance or compliance together with relevant experience
  • Minimum of 2-year experience in similar role
  • Experience in funder reporting
  • Experience with both local and US federal funding requirements
  • Previous exposure within NGO/NPO environment
  • Knowledge of federal, state, local Government, and private funders’ statutes, rules, and regulations is advantageous
  • Previous exposure to PEPFAR, Global Fund and NDOH rules and regulations
  • Proficiency in Microsoft packages

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How to apply: Interested and qualified? Kindly visit tbhivcare.erecruit.co South Africa

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