Executive Assistant at The Beverage Company

  • Administration and Office Support
  • Full time
  • 1 year ago
  • South Africa
  • Salary Rand 1000-2000 / Monthly
  • Shift Full Time
  • Job Qualifications Grade 12
  • Number of vacancies 10 openings
  • Job experience 1 year
  • Job level Officer

Job Description

The Beverage Company is looking for a new Executive Assistant to support our executive team. The purpose of this role is to provide pro-active, professional and confidential secretarial and administrative support to the EXCOM directors and provide support to the Senior Management Team on request.

You will manage mostly business related tasks for the team such as creating reports, organizing travel and accommodation, taking minutes, and other organizational tasks.

Duties & Responsibilities

  • Providing full office management and administrative support to the EXCOM DIRECTORS and senior management team, including strategic projects as agreed by EXCOM DIRECTORS.
  • Undertaking extensive and proficient diary management including the monitoring and effectiveness of regular meetings and prioritizing appointments avoiding schedule conflict.
  • Liaising with travel agents as necessary to arrange flights/transfers/ accommodation for business travel and ensure passports/visas/driving licenses are up to date and issued accordingly.
  • Drafting letters, monitoring and replying to emails as and where appropriate, distributing to relevant senior management and ensure appropriate follow up.
  • Collating and distributing Exco minutes, information for Board packs and, ad hoc reports.
  • Coordinating relevant visits, attending to, amongst other things bookings, travel, itineraries, accommodation, invitation lists, catering, venue and payments.
  • Coordinating and arranging internal communications and events in collaboration with Managed Operations Corporate Affairs.
  • Capturing relevant Purchase Requisitions and Service Entries on SAP and follow up such entries with the buyer.
  • Monitoring EXCOM DIRECTORS’s business expenditure, ensuring online credit card expenses are coded, processed and reconciled in a prompt and correct manner

Desired Experience & Qualification

Education required

  • Grade 12
  • Secretarial Diploma or Diploma in General Office Administration

Knowledge & Experience required

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  • Minimum of 3 years Secretarial/Executive Assistant experience having served in a similar role of providing support to senior management
  • SAP knowledge and experience would be an advantage
  • MS Office proficiency at an intermediate level
  • Ability to source, extract and maintain up to date data and information from various sources, for reference and presentation
  • Experience in building effective relationships across cultures and organizations.

Excellent communication skills (verbal and written)

  • Pro-active and the ability to work independently
  • Accuracy in work delivery and attention to detail
  • Planning and organizing skills to manage calendars, monitor costs, implement and maintain up to date filing system

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Mode of Application

How to apply: The Beverage Company South Africa

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If you have not been contacted within 1 month of the closing date of the advertisement, please consider yourself unsuccessful.

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